Privacy Policy

 Effective Date: August 10, 2026

At Embers & Oak, we respect your privacy and are committed to protecting the information you choose to share with us. This Privacy Policy explains what information we may collect through our website, how we use it, and the choices available to you.

Information We Collect

When you visit our website, you may choose to provide personal information when you contact us, request information, inquire about availability, or request a quote. This may include your name, email address, phone number, event date, type of event, estimated guest count, and other information you choose to provide about your celebration or event.

Our website may also automatically collect limited technical information, such as your IP address, browser type, device type, pages visited, and general information about how visitors use our website. This information helps us maintain and improve our website and understand how visitors interact with our website.

How We Use Your Information

We use information you provide to:

• Respond to inquiries and requests for information
• Discuss your event, preferred date, and venue needs
• Prepare and provide quotes
• Communicate with you about a potential or confirmed event
• Improve our website, services, and visitor experience
• Maintain appropriate business and legal records
• Comply with applicable laws and legal obligations

We do not use information submitted through our inquiry forms for purposes unrelated to our business relationship with you.

Information Sharing

We do not sell or rent your personal information.

We may share information with trusted service providers that help us operate our website and business, such as website hosting, website forms, email, calendar, analytics, payment, or other technology providers. These providers may process information on our behalf and are expected to handle it appropriately.

We may also disclose information when reasonably necessary to comply with applicable law, respond to a legal request, protect our rights or property, or protect the safety of our business, visitors, or others.

Embers & Oak Availability Calendar

Our website includes a public Embers & Oak availability calendar provided through Google Calendar. The calendar is intended to show general venue availability and reserved dates.

The public calendar displays only general availability information, such as RESERVED. We do not include client names, contact information, event details, or other private information on the public calendar.

Because the calendar is public and embedded on our website, information displayed on the calendar may be visible to website visitors and may potentially be indexed by search engines.

Cookies and Website Technologies

Our website may use cookies and similar technologies provided by GoDaddy and other services we choose to use. These technologies may help the website function properly, remember preferences, measure website traffic, and improve the visitor experience.

If we add services such as Google Analytics, Meta Pixel, or other tracking technologies, those services may collect information about how visitors interact with our website.

You can control or restrict cookies through your web browser, although doing so may affect the functionality of some websites.

Third-Party Services and Links

Our website may contain links or embedded content from third parties, including Google and social media platforms. These third parties have their own privacy policies and terms, and we are not responsible for the privacy practices of websites or services that we do not control.

Data Security

We take reasonable steps to protect information submitted through our website and to limit access to personal information to those who need it for legitimate business purposes.

However, no method of transmitting information over the internet or storing information electronically can be guaranteed to be completely secure. We cannot guarantee the absolute security of information transmitted to or through our website.

How Long We Keep Information

We retain information for as long as reasonably necessary to respond to inquiries, provide services, manage event relationships, maintain business records, resolve disputes, and meet legal or regulatory requirements.

When information is no longer reasonably needed, we may securely delete or dispose of it.

Your Privacy Choices

You may contact us to ask about the personal information we have received from you or to request that we correct or delete information where appropriate and permitted by law.

You may also choose not to provide certain information. However, some information may be necessary for us to respond to an inquiry, provide a quote, or discuss an event.

Children's Privacy

Our website is intended for a general audience and is not directed toward children under the age of 13. We do not knowingly collect personal information from children under 13.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time as our website, business practices, or applicable legal requirements change. Any updated policy will be posted on this page with a revised effective date.

Contact Us

If you have questions about this Privacy Policy or how we handle information, please contact us:

Embers & Oak
events@embersandoak.com